Standard Terms and Conditions of Purchase
These are Alliance Structures Limited’s standard terms and conditions of purchase and apply to all purchase orders
for goods, services and works placed by Alliance Structures Limited.
Alliance Structures Limited will not be bound by any orders or variations not given or confirmed
on their official printed order forms and duly signed by an authorised official of Alliance Structures Limited.
1.1 No goods or services are to be supplied except against Alliance Structures Limited’s official Purchase Order.
2.1 Subject to clause 2.3 below, unless otherwise expressly agreed in writing by an authorised official of Alliance Structures Limited, these Conditions shall override any conditions or terms stipulated or referred to by the Supplier. An authorised official of Alliance Structures Limited must agree any amendments in writing.
2.2 The acceptance of a Purchase Order and the supply of goods/services to Alliance Structures Limited by the Supplier shall be deemed to be conclusive evidence of the acceptance of these Condition by the Supplier.
2.3 For the avoidance of doubt where Alliance Structures Limited enters into a formal written contract or agrees additional terms and conditions with the Supplier for the supply of goods/services and where there is a conflict between the terms of that formal written contract or the additional terms and conditions and these Conditions then the terms of the formal written contract or the additional terms and conditions shall apply.
2.4 Any specifications, drawings and the like relating to the goods/services or works to be supplied or executed against a Purchase Order are expressly incorporated into and form part of these Conditions and the Supplier shall supply the goods/services or execute the works fully in compliance with any such specifications, drawings and the like.
2.5 All documents supplied to you shall remain the property of Alliance Structures Limited and any such documents must be treated as confidential and not be disclosed to any third party.
3.1 All prices given are for the supply of goods/services to the designated delivery point and at the specified time and date stated on the Purchase Order and are fully inclusive of all charges, except VAT at the prevailing rate where appropriate.
3.2 If prices and/or delivery dates are not stated, the Supplier shall offer its lowest prices and best delivery dates, both of which shall be subject to written acceptance by Alliance Structures Limited.
4.1 Unless expressly agreed in writing otherwise, any agreed times for the supply of goods/services or the completion of works shall be of the essence.
4.2 If there is, or is likely to be, any significant delay in completing a Purchase Order the Supplier shall, as soon as reasonably practicable after becoming aware of this fact, give written notice to Alliance Structures Limited giving the reasons for any actual or anticipated delay and details of any revised delivery dates. Alliance Structures Limited reserves the right to cancel or curtail the Purchase Order, at any time without compensation to the Supplier, if the goods or materials are not delivered or completed on the dates specified upon the Purchase Order. Where the reasons for any actual or anticipated delay are beyond the reasonable control of the Supplier, Alliance Structures Limited will act reasonably in deciding whether or not to grant an extension of time to the Supplier to comply with a Purchase Order or agree any other appropriate arrangement with the Supplier.
4.3 Delivery notes must be supplied with every delivery against a Purchase Order. Every delivery note must quote Alliance Structures Limited’s Purchase Order number and must provide the full contact name, address and telephone number of the Supplier.
4.4 It is the Supplier’s responsibility to ensure that goods are delivered to the delivery point specified in the Purchase Order. The cost of any such delivery is to be borne by the Supplier, unless otherwise agreed in writing by an official of Alliance Structures Limited.
4.5 Unless expressly agreed in writing otherwise, deliveries will only be accepted Monday to Thursday between the hours of 07:00 and 15:00, and Friday between the hours of 07:00 and 12:00. (Except bank holidays)
4.6 Should the business of Alliance Structures Limited be stopped, interrupted or restricted by riot, lockout, strike, fire, explosion or any other cause beyond Alliance Structures Limited’s control, Alliance Structures Limited is at liberty, without compensation to defer the date or dates of any goods or materials due for delivery, or work to be done, until the stoppage, interruption or restriction has ceased. Goods or materials suspended in this manner are not to be charged to Alliance Structures Limited until deliveries are actually made.
5.1 An authorised official of Alliance Structures Limited must sign for goods delivered. However, such a signature does not by itself constitute Alliance Structures Limited’s acceptance of the quality or quantity of the goods delivered, even where any delivery note provided to Alliance Structures Limited by the Supplier states that any such signature confirms that a specified quantity of goods have been received in a specific condition.
5.2 Alliance Structures Limited reserves the right for good and sufficient reason to reject inferior or defective goods. Alliance Structures Limited will notify the Supplier in writing with reasons for rejection and will request the Supplier to remove any such rejected goods. Rejected goods will remain the property of the Supplier at all times and Alliance Structures Limited will be under no obligation to pay for them.
6.1 Where a Purchase Order includes or is for the supply of services or the execution of works the Supplier will provide or execute the same only by appropriately qualified persons acting with due skill and care. Works shall be completed with due diligence and in a good and workmanlike manner and strictly in compliance with any agreed specifications, drawings and the like.
7.1 Alliance Structures Limited will not make any payment to the Supplier unless the Supplier is in receipt of an official Purchase Order.
7.2 If appropriate, separate invoices must be rendered for each part delivery against a Purchase Order. The Purchase Order number must be correctly quoted on all invoices. Alliance Structures Limited is registered for VAT (reg. No. 216 227 923) and requires tax invoices from all VAT registered Suppliers.
7.3 Subject to compliance by the Supplier with these Conditions and unless otherwise agreed in writing Alliance Structures Limited will make payment for goods/services or works supplied or executed within 30 days of receipt from the Supplier of an invoice correct in all material particulars.
8.1 The Supplier shall indemnify Alliance Structures Limited against all claims or demands whatsoever arising from or incidental to the carrying out of any works or the supply of goods/services against a Purchase Order.
8.2 The Supplier must maintain in force relevant insurance policies to cover potential liabilities under clause 8.1 and must produce satisfactory evidence to Alliance Structures Limited of such insurance policies with current premium receipts upon reasonable request prior to the commencement of works, or the supply of goods/services as appropriate.
9.1 Suppliers must comply with all health and safety legislation. In addition to complying with all relevant legislation, the Supplier must, when on Alliance Structures Limited’s premises or carrying out work for and on behalf of Alliance Structures Limited, comply with Alliance Structures Limited’s health, safety and welfare at work policies and procedures made under them. The policies and procedures are available for inspection from an authorised officer of Alliance Structures Limited.
10.1 If the Supplier is unable to complete a Purchase Order through bankruptcy, liquidation or receivership then the contract created by the Purchase Order shall automatically determine.
10.2 Alliance Structures Limited shall cancel the Purchase Order and seek to recover from the Supplier any loss resulting from such cancellation if the Supplier is party to any corrupt practices or improper conduct. This includes activities such as offering improper inducements or gifts to anyone in connection with the Purchase Order and acts prohibited by the Prevention of Corruption Acts 1889-1916.
11.1 This contract is subject to the law of England and Wales.